Resignation Tips

How to Write The Best Resignation Letter?

Are you going to quit?

What will you need to do?

First of all, please do not consider everything you find here to be etched in stone. It is simply an analysis about various possibilities and situations. You should not start downloading a resignation letter template without reading a few advices.

Various symptoms emerge when people plan to quit. Some people become depressed, while some people simply switch to berserk mode. The worst case scenario is a complete mental collapse. It can burn out the person and destroy friendships and families. This sounds extreme, but it could happen. Fortunately for you, you can do better because you are here on this website.

Country specific resignation letter samples

Basically, there is no need to use separate quitting letter forms. You can use the same type of samples in the USA, Canada, Australia, New Zealand, United Kingdom and in many other countries.

You can download a universal template from this website.

Australia, United States of America, Canada

Download now »


When the first premonitions start to surface, you should start considering your plans for the future. You should start thinking about resignation only if you have already decided where to move on. Download a resignation letter template and stop for a moment. It’s not guaranteed that you will receive a job offer immediately after you start thinking about changing. Some people have to wait a lot for a job offer, as these things largely depend on the given country and the type of the job. A few can get job offers within a week or so: either they are extremely lucky or have really good connections. It’s easy to burn yourself out if you try to speed up the process aggressively. Be patient. Time is always on your side, but you have to live up to it. It’s up to you. You can start to write your letter of resignation or browse websites like this, but do not act hastily, just wait.

Symptoms showing you need to quit your job

Do you like Mondays? Probably your answer is “no”, but being totally depressed and tired - on every morning when you have to work – speaks for itself. Another obvious sign is when you spend all day counting the days until your retirement. You get sick, cold, and catch flus on a regular basis. You can’t sleep well; you wake up in the middle of the night worrying about your job. You lack passion and commitment, and you are constantly bored. Your bedtime story is a resignation letter.

These are just a few of the signs showing that you should resign from your current job, but don’t forget that in some cases the reasons can be different: you should never mix job issues with problems in your private life.

Businessman writes his quitting letter

How to deal with your situation

Never tell your colleagues that you plan to resign because there is always somebody who wants your position. It’s another story if you would like to let your boss know that you are planning to quit your job. This is much riskier than keeping it all to yourself. You can get yourself into difficult situations, though again, you should be the judge of that. Be careful when you download a resignation letter template. Someone can catch you. Don't download a letter of resignation template on your corporate machine if you are not sure about your resignation.

An almost natural symptom is putting your CV on a job portal. The HR department of your company will surely find it. You think you can explain this to your management by telling them that you are not actually looking for a job, you simply uploaded your CV. But why would you do that? You can’t beat about the bush if they want answers. Probably you can manage it if you know all the fairy tales of Andersen. Do you?

The safest way to do this is to apply for jobs instead of uploading your CV to job portals and letting companies browse your profiles. A good workaround is to have a Linkedin profile. Keep your resignation letter safe.

Why is it good to have a Linkedin profile?

It is considered to be the biggest business social network. No, you can't download a resignation letter form on Linkedin. There you can build your social presence and give important details about your work experience and your studies. I’d bet that a lot of people will build connections with you. Basically it grants you an opportunity to have a better social presence in the business sector.

Is there an alternative solution to publicly sharing your CV?

There is one solid solution for this. You can buy a domain (generally with your name or last name) and make a self-introductory website with your public CV. For this you still have another alternative solution: you can use your custom domain at Just a remark: you don’t need a custom domain; you can use their personalized URLs instead of using your own domain name.

The first inquiry – still don’t start filling in your resignation letter template

You will receive your first inquiry from a company’s HR specialist, but no one can tell you when. This time period can range from one week to a few months. Don’t get over-enthusiastic; you won’t be able to agree on proper or even acceptable conditions. Present a calm face to the new company. This is crucial. They should not feel that you are the one who needs them. I can’t give further advice on this, it takes practice and experience. Just don’t forget: "it's easier to find a job, when you have a job".

Choose your future contract wisely

No one can see the future, but you can make a good decision if you consider your choices well. It happens that you make a wrong choice. If you’re having bad feelings about it, you should change your mind and decline the offer. After you have your new job offer, you can start writing your resignation letter or searching for a sample on the internet. A letter of resignation sample can speed up the whole process, and spare you hours of conjuring up the right words.

Group of people learning how to quit a job

Filling in your resignation letter sample

There are several things that you should take care of when filling in your letter of resignation sample, especially if you are writing your first one. You might feel that you want to put in everything. You shouldn’t do this, especially if you are angry about something.

The rules

There are some golden rules that you should follow when filling in your sample. First, avoid being funny. It’s not the time and the place to let your creativity loose. Don’t be rude, it’s unprofessional. Don’t include all the grievances you’ve been harboring ever since you were first employed there. Be co-operative, helpful, and try to make your resignation period better, comfortable, and endurable for everyone.

Customize the sample

You don’t have to search the web for possible downloads. You can customize the sample for your needs after downloading it from this website. It’s written as a universal sample, you just need to modify it to your own situation. It’s recommended to keep the length around two and four sentences. No more is needed.

Resignation letter sample

You can download the sample from here.

Why you should use a resignation letter form

You should use it because it’s much faster to fill a sample than composing one from scratch. You can download several types of samples but you can’t go wrong with a general resignation letter example.

How long does it take?

Good question! It depends but it would take generally 15 minutes to fill a good letter sample.

Plan to quit your job without notice

Don't plan quitting job without notice unless you've taken a few precautionary steps!

If you've ever planned to just quitting a job without notice, you might want to reconsider for two very selfish reasons.

The first one is that you will pick up at least one more paycheck. The second reason is that wherever you end up working next may want to check with your previous employer. If they feel slighted by your quick departure, they may be less than flattering when they talk about you.

New employers might see your hasty departure as a red flag and wonder if you will treat them the same way. It's always best to follow a bit of protocol and give your employer at least two weeks to find a replacement or at least a temporary substitute.

In addition to the courtesy you are giving your employer, you're also giving yourself a little bit of time to wrap up any loose ends. Confirm that any 401k money goes with you. Double check that you are current on all your bills and make sure have some money in the bank to cover your expenses and also a have a new job lined up.

If you don't have another job lined up, it is well worth your do so while you are still employed. It is actually easier to do while you are working than when you aren't. If too much time goes by without any offers, you will look less and less desirable in the eyes of an employer.

Reasons to follow the convention and give your employer two weeks' notice before you stop showing up to work

You may miss out financially if you don't hand in your notice

A lot of companies have a policy in their contract that leave holiday pay and your two weeks' notice intrinsically linked. If you don't want to miss out on accrued holiday pay, you should probably make sure your two-week notice is written up, signed and delivered to your boss.

You don't want to tarnish your reputation

No matter how bad your current situation, in a month, two months or even a year's time, any quarrels you have with your place of employment are going to be old news, but the way you acted because of them will always be relevant to a new employer. Don’t’ plan quitting a job without notice because you are frustrated, don't throw away a reference just because you're frustrated, and don't let something as negligible as two weeks harm your future either.

People will remember down the road

Even if your boss isn't the greatest person, your peers, coworkers and the other people in the company who rely on you are still going to remember you. If you leave without warning (without notice) and hang them out to dry, you might just find that they aren't so friendly when you run into them five years down the road. Burning bridges is never a good idea, especially with people who could end up hiring you in the future.

When is it okay to walk?

There are a couple of instances when quitting a job without notice is the right thing to do.

If, for instance, your current position is causing you physical or mental distress that you cannot handle for two weeks, you might have to take the hit and leave for your own peace of mind (quitting without notice).

Some bosses don't react very well to employees leaving; if yours does like that and you have found a new position once you have told him or her, it might be a good idea to call ahead and let your new place of employment know that your old boss didn't take it very well. Being open and communicating can help you avoid an unpleasant situation where you are badmouthed behind your back.

Ask for a letter of recommendation

It’s easy to forget the former employers. It’s always good to have a letter of recommendation that you can show during your upcoming interviews. You have to ask for such testimonials whenever it’s possible. By the way, this is one of the reasons why you should be calm, serious and refrain from being offensive when you are quitting or filling in your resignation letter sample. You can also ask for letters of recommendation on Linkedin. Ask your boss to write recommendations onto your Linkedin profile.

What to say when you are handling your resignation letter?

Never say too much. Don’t start complaining about your position, tasks, and scheduling. Just hand your resignation letter to your manager or Human Resources department and say something like “I would like to resign, please accept my resignation.” That’s all.

It could be useful if you keep one copy of your letter with you (signed by the HR department or your boss). You can decide later whether it’s needed or unnecessary.

Spending your last two weeks

Try to remain motivated (especially because of the coming change), because you should keep good relations with your colleagues and your managers. You can never know if the future holds a situation where your laziness or unreliability can turn against you. Try not to become your own enemy; try to keep your work performance and quality until your last day at your current job.

Chatting about weaknesses of the company with your colleagues

It might seem to be good idea to chat about the weaknesses of the company and how bad your life became because of this job. You may think you will make great friendships because of hating the same "enemy". You won’t. Don’t do this. It’s another example for working against yourself and your own future interests.

Last workday before resignation

Make sure you give back all company properties like notebook, keys, phone, and documents. You have to think about yourself as well, so ask about the health insurance coverage. Collect your unused vacation and sick pay. Don’t forget about keeping your pension plan too. Write a farewell email to your fellow colleagues to say goodbye. Don’t forget to secure your personal data on your last day! When you leave, always be happier and more motivated than before. Keep this link for the future. Maybe you will need a good resignation letter template.

What You Ought to Know Before You Quit Your Job

Sometimes you find yourself in a work environment that doesn’t favour you and you find yourself wanting to quit. Before you take that bold step to quit, you need to carefully settle down and ponder about your job situation. Don’t just make a hasty decision to quit. Consider these suggestions and factors:

Timing and financial risks

If you decide to quit at the wrong time, then it can affect your wallet directly. An example is when you resign during the holiday season. Think of the money you’ll loss. As it is, you’ll easily find a new job when you have one rather than being unemployed because there’ll be much questions thrown at you about your unemployment status. Another thing you should consider is unemployment benefits because if you deliberately quit your job, your eligibility for unemployment insurance might be at stake.

Job stability counts

You should also take into consideration your record of accomplishment. It is wise if you look at your personal marketability before you go ahead and quit your current job. Most employers look at job stability first on a resume because they believe that those jumping from one job to the other are hardly good candidates for consideration.

Power of negotiation

We have talked about financial risks and job stability counts; now let’s move on to power of negotiation, another important factor to consider before deciding on quitting your current job. Being employed is a benefit as far as salary negotiations is concerned. When you go out to meet new employers, they have it in mind that someone that is employed will hardly quit a well-paying job to take on a job that pay less. Unemployment makes you lose your stand in hourly negotiations.

Can You Fix The Problem?

Now you have finished putting into consideration the above factors, you should also lookout for ways to resolve the issue at hand that makes you want to quit your current job. Mostly employers and employees come to the conclusion that if they ignore a problem it will die a natural death soon. However, it is vital that you resolve a problem as soon as you are aware of it. The key here is keeping communication open. Once you take the problem personal it becomes something more difficult to resolve and it may require a third party to work things out. If it is above your power to resolve your differences then discuss the problem with someone you find responsible enough to handle the situation and solve it for the overall benefit of your organisation and not just your division. If the trouble is clearly an issue of personal conflict, then you might consider moving to a different part of the organisation.

Well, there are some issues that indicate clearly that it is time for you to leave. If this is the case, then it is advisable that you move on since you can’t find a solution by staying with the organisation. Nevertheless, you have to follow the proper protocol so as to peacefully quit your job. Here are things to do if you have finally decided to leave:

Give ample notice

Probably, you have spent many hours pondering on how to tell your boss that you want to leave the organisation. Within these hours of pondering, you must have come out with the perfect details to go about your resignation. You fantasize on leaving your boss high and dry.

Wait a second! Don’t leave your boss high and dry; you need to do it professionally. Leaving your boss high and dry isn’t something that is professional or proper. You don’t have to create enmity, don’t burn bridges as you might decide to change your mind and come back.

You know, if you leave so rudely without much notice all in a bid to hurt your employer, you might not get a loving reference and your attitude of leaving that organization might spread to other prospective employers faster than you imagined.

Put it in Writing

No matter your reason of resignation, don’t just stand up one day and leave the office. Ensure that you tender a formal resignation letter where you briefly explain your reason(s) of leaving and clearly state your last day of working. Make it friendly and not as a fight. Thank your boss for his support during your employment even if he was harsh or unfriendly towards you and wish the company well.

This now brings us to the next section.

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